GDDI Website Terminology

AAA NAID certified - NAID certification is the highest security standard governing the document destruction industry, requiring certified companies undergo 3rd party security audits and maintain their security procedures. AAA denotes the most rigorous level of their security program.

bale - Tightly compressed shredded or whole paper. The action of compression is a logistical design for warehouse management and transportation. The act of baling is generally considered the first step of the recycling process.

baler - Equipment used to compress paper into bales.

bin - Secure containers used for the collection, storage, or transportation of sensitive material.

bindings - Any device used to combine 2 or more papers, such as paperclips, staples, 3-ring binders, etc.

certificate of destruction - A legal document verifying that all material released to the custody of a document destruction service provider has been destroyed.

confidential information - Any data, electronic or otherwise documented, which is chosen not to be made public by law or preference by parties whom the data may concern.

console - A security bin which is cabinet-like in appearance and designed not to be transportable.

consortium - A collection of independent businesses participating in a joint endeavor to achieve a common goal, such as fulfilling a service contract. Airbus is a well known company operating as a consortium.

cross-cut - A shredding technique requiring blades to cut material in intersecting pass-through.

document destruction - Strictly meaning to perform an operation or operations on a document so that the information contained on or within cannot be readily obtained.

document destruction program - The design, implementation, and servicing of an organization under the goal of destroying confidential documents.

document destruction service - The act of collecting, transporting, and destroying documented information.

document destruction vendor - A third-party organization providing document destruction services.

FACTA - Fair and Accurate Credit Transaction Act of 2003 was passed by Congress in December as an amendment to the Fair Credit Reporting Act. The revisions included provisions to reduce identity theft, including regulating how organizations handling credit information secure data and alerts for consumers to place on credit histories if identity theft is suspected.

FTC Disposal Rule - Effective June 2005, the rule specifically outlines proper information disposal under FACTA, including the requirement of destroying documents and using due diligence in selecting a document destruction vendor.

Gramm Leach Bliley Act - Passed in 1999, requires financial institutes use safeguards in protecting consumer information.

hammermill - The process of turning paper or other material into particles using hammers mounted within a rotating drum. The particles pass through a screen after being reduced to sizes capable of escaping.

HIPAA - Health Insurance Portability and Accountability Act of enacted by Congress in 1996 which protects insurance coverage of workers and families when the lose or change jobs as well as establishing standards for the security of patients' personal information.

Identity Theft - The process of wrongfully obtaining someone's personal information, usually with the intent of financial gain.

in-house shredding - Shredding documents without the aid of a third-party, such as using an appliance shredder in one's home.

legal compliance - In terms information disposal, following the guidelines of federal, state, and local laws in safeguarding and disposing of information.

local document destruction - Using a document destruction vendor at one specific site or multiple sites in a limited geographical service area.

mobile shredding - Shredding performed at the customer location with equipment mounted inside a transport vehicle.

NAID (National Association for Information Destruction) - An international trade association who promotes security and ethics within the document destruction industry. Vendors apply for membership and/or certification on a voluntary basis. NAID is the only recognized organization governing the industry.

NAID Certified - NAID grants certification to vendors who apply and pass audits based on security and administrative standards.

National contract - In document destruction, a service contract for multiple locations across 2 or more states or provinces.

national service provider - A document destruction provider capable of servicing a national contract.

OEM specifications - Specs from the manufacturer of shredding and recycling equipment.

offsite facility - A facility housing document destruction equipment that cannot be transported.

offsite shredding - Shredding performed at an offsite facility.

onsite shredding - Shredding performed at the customer's location.

outsourced shredding - Using a third-party document destruction vendor to shred paper.

paper shredding - Destroying paper using a shredding technique.

plant-based - Same as offsite shredding: done at an offsite facility.

Privacy Rule - An continuance to HIPAA specifically legislating the proper security, disclosure, and disposal of patient information.

reasonable care - A term commonly used in legislation of document disposal referring to destroying materials and using due diligence in selecting a service provider.

recycling - The process of remanufacturing paper, shredded or whole, into new paper products.

RFI (Request for Information) - Generally the first stage larger clients use to select a document destruction vendor. The RFI is a request for vendors to supply the requesting party with information on their organization, capabilities, and the industry.

RFP (Request for Proposal) - Typically the last stage of the vendor selection process that the competing vendors are involved. The RFP requests vendors supply all information the client needs in order to make a final decision.

security container - A locked container placed at a customer location for the collection and storage of documents pending destruction.

shred size - The size of paper particles after the shredding process.

Shred Tech - A major manufacturer of shredding equipment.

shred truck - A vehicle housing shredding equipment used for mobile shredding.

shredding service - The process of using a third-party vendor to perform paper shredding.

shredding vendor - An organization performing a material shredding service.

single point contact - The ability to contact a single person or location to handle all customer service needs.

strip-cut - A blade shredding technique with one pass-through.

transport truck - A vehicle used to transport documents or material to an offsite facility for destruction.