GDDI Website Terminology
AAA NAID certified - NAID
certification is the highest security standard governing the
document destruction industry, requiring certified companies
undergo 3rd party security audits and maintain their security
procedures. AAA denotes the most rigorous level of their
bale - Tightly compressed
shredded or whole paper. The action of compression is a
logistical design for warehouse management and transportation.
The act of baling is generally considered the first step of the
baler - Equipment used to
compress paper into bales.
bin - Secure containers used
for the collection, storage, or transportation of sensitive
bindings - Any device used
to combine 2 or more papers, such as paperclips, staples, 3-ring
certificate of destruction - A legal document verifying that all material released to the
custody of a document destruction service provider has been
confidential information - Any data, electronic or otherwise documented, which is chosen
not to be made public by law or preference by parties whom the
data may concern.
console - A security bin
which is cabinet-like in appearance and designed not to be
consortium - A collection of
independent businesses participating in a joint endeavor to
achieve a common goal, such as fulfilling a service contract.
Airbus is a well known company operating as a consortium.
cross-cut - A shredding
technique requiring blades to cut material in intersecting pass-through.
document destruction - Strictly meaning to perform an operation or operations on a
document so that the information contained on or within cannot
be readily obtained.
document destruction program - The design, implementation, and servicing of an
organization under the goal of destroying confidential
document destruction service - The act of collecting, transporting, and destroying
document destruction vendor - A third-party organization providing document
FACTA - Fair and Accurate
Credit Transaction Act of 2003 was passed by Congress in
December as an amendment to the Fair Credit Reporting Act. The
revisions included provisions to reduce identity theft,
including regulating how organizations handling credit
information secure data and alerts for consumers to place on
credit histories if identity theft is suspected.
FTC Disposal Rule - Effective June 2005, the rule specifically outlines proper
information disposal under FACTA, including the requirement of
destroying documents and using due diligence in selecting a
document destruction vendor.
Gramm Leach Bliley Act - Passed in 1999, requires financial institutes use safeguards in
protecting consumer information.
hammermill - The process of
turning paper or other material into particles using hammers
mounted within a rotating drum. The particles pass through a
screen after being reduced to sizes capable of escaping.
HIPAA - Health Insurance
Portability and Accountability Act of enacted by Congress in
1996 which protects insurance coverage of workers and families
when the lose or change jobs as well as establishing standards
for the security of patients' personal information.
Identity Theft - The process
of wrongfully obtaining someone's personal information, usually
with the intent of financial gain.
in-house shredding - Shredding documents without the aid of a third-party, such as
using an appliance shredder in one's home.
legal compliance - In terms
information disposal, following the guidelines of federal,
state, and local laws in safeguarding and disposing of
local document destruction - Using a document destruction vendor at one specific site or
multiple sites in a limited geographical service area.
mobile shredding - Shredding
performed at the customer location with equipment mounted inside
a transport vehicle.
NAID (National Association for
Information Destruction) - An international trade
association who promotes security and ethics within the document
destruction industry. Vendors apply for membership and/or
certification on a voluntary basis. NAID is the only recognized
organization governing the industry.
NAID Certified - NAID grants
certification to vendors who apply and pass audits based on
security and administrative standards.
National contract - In
document destruction, a service contract for multiple locations
across 2 or more states or provinces.
national service provider - A document destruction provider capable of servicing a national
OEM specifications - Specs
from the manufacturer of shredding and recycling equipment.
offsite facility - A
facility housing document destruction equipment that cannot be
offsite shredding - Shredding performed at an offsite facility.
onsite shredding - Shredding
performed at the customer's location.
outsourced shredding - Using
a third-party document destruction vendor to shred paper.
paper shredding - Destroying
paper using a shredding technique.
plant-based - Same as
offsite shredding: done at an offsite facility.
Privacy Rule - An
continuance to HIPAA specifically legislating the proper
security, disclosure, and disposal of patient information.
reasonable care - A term
commonly used in legislation of document disposal referring to
destroying materials and using due diligence in selecting a
recycling - The process of
remanufacturing paper, shredded or whole, into new paper
RFI (Request for Information) - Generally the first stage larger clients use to select
a document destruction vendor. The RFI is a request for vendors
to supply the requesting party with information on their
organization, capabilities, and the industry.
RFP (Request for Proposal) - Typically the last stage of the vendor selection process that
the competing vendors are involved. The RFP requests vendors
supply all information the client needs in order to make a final
security container - A
locked container placed at a customer location for the
collection and storage of documents pending destruction.
shred size - The size of
paper particles after the shredding process.
Shred Tech - A major
manufacturer of shredding equipment.
shred truck - A vehicle
housing shredding equipment used for mobile shredding.
shredding service - The
process of using a third-party vendor to perform paper
shredding vendor - An
organization performing a material shredding service.
single point contact - The
ability to contact a single person or location to handle all
customer service needs.
strip-cut - A blade
shredding technique with one pass-through.
transport truck - A vehicle
used to transport documents or material to an offsite facility